Project Proposal Format
In preparing a Project Proposal for submission, please follow the format specified below. The overall length of your proposal should not exceed 7 pages (including cover page but excluding the required Appendices), and must be submitted on the Application Form that can be accessed here.
Applications should be submitted following the instructions provided here before 12 noon Brussels time/CET on Friday, 27th March, 2009.
I. Programme Summary
- Please provide a brief description of what the project aims are, and how these aims will be achieved.
II. Background and Rationale
- Clearly articulate the opportunity or problem you are addressing, including the scope, context and factors that create the opportunity or cause the problem. Describe the intended beneficiaries and geographic area of intervention (if applicable).
- Describe how the proposed project relates to ongoing activities in the field and how your effort to capitalize on the opportunity or solve the problem would be innovative or complementary to existing efforts.
- Explain how the project will contribute concretely to improving the current situation at country level.
III. Intended Results
- Please define briefly the specific objective(s) of the proposed project, with reference to the objectives articulated in the relevant Thematic Areas (see links in the left-hand column).
- Please specify the results to be delivered by this project, showing how these contribute to meeting the objective(s). Be specific and try to quantify results as much as possible.
- Explain how sustainability will be secured after completion of the action. This may include aspects of necessary follow-up activities, built-in strategies, ownership, etc..
IV. Project Design and Implementation Plan
- Please describe the project design and major activities to be undertaken, linking these clearly to individual results outlined in Section III. This should be limited to broad, strategic categories of activities.
- Please describe which partner organization in the consortium will be responsible for undertaking each activity.
- Please explain how the project will be coordinated at the implementation level - linking the activities of national partners and other related donor initiatives.
- Please highlight potential parallel or co-financing opportunities if applicable, and/or involvement of the private sector as appropriate.
- Where the project is an extension or continuation of a previous project, please explain how the action is intended to build on the results of the previous project.
- Please identify any potential risks to achieving the project’s objectives, and identify the main preconditions and assumptions that affect the implementation phase.
V. Monitoring and Evaluation
- Please specify quantitative and qualitative indicators for all results and describe the proposed methodology for their measurement.
VI. Institutional Arrangements and Management Plan
- Please provide a brief description of the partner organizations of the consortium and their previous experience in programmatic and/or analytical collaboration in this field.
- Please specify the respective roles of the different consortium partners, and identify which partner will assume the lead responsibility for achieving any joint results of the project.
- Outline the organizational structure and personnel requirements proposed for implementing the project (there is no need to include the names of individuals).
- Please describe the proposed internal governance arrangements to provide oversight of the project, as well as any coordination groups/ forums in which consortium partners intend to participate during project implementation.
Appendices
A. Project Results Framework: Applicants must prepare a logical framework matrix for the project using the logframe template provided here.
B. Budget: Applicants must include a summary cost estimate/project budget for each consortium partner, using the budget template provided.
C. Workplan: Applicants should complete and attach the work plan indicating when specific project activities will be undertaken under the proposed project.
D. Partnership Agreement & Questionnaire: Each consortium partner should complete the partnership agreement & questionnaire provided in full, and must submit it in support of their application.
E. Legal Statutes: Each consortium applicant should attach in pdf format a copy of documentation verifying their legal status.
F. Financial Accounts: Each consortium applicant should attach a pdf of the organisation’s most recent audited statement of accounts.
Download a PDF Version of the full text of the ‘How to Apply’ section for printing here>
